It is important to put together your plan for protecting your data to stay current with latest regulations and best practices. A well-designed plan will build confidence in your customers and employees while avoiding costly fines.

A well-designed data protection strategy starts with a comprehensive inventory of your organization’s information. This allows you to categorize the information according to type location, type, and access. Some kinds of information, such as PHI (personal health information) and financial or card details, are more sensitive than other types. You can also prioritize security measures depending on the information’s importance and sensitiveness.

Find out who has access. This includes staff at branch offices, contractors who assist in the operation of your network, as well as those who work remotely and use equipment such as digital copiers inventory scanners, and smartphones. You should consider restricting access to the information that is required to perform their work, such as keeping credit card information only when it is needed.

Make sure that all your facilities have cameras with motion sensors and night vision that can detect intruders who are able to access archives, file servers or backups. This can be helpful in stopping people who are taking pictures of whiteboards and monitors that contain confidential information. It can also assist to identify employees who haven’t properly registered out.

It’s also crucial to communicate your policies and procedures effectively throughout the organization. Your employees should be taught to recognize cybersecurity threats, such as phishing scams targeting passwords and encourage them to report suspicious behavior.

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