A board portal is an online meeting management software that centralizes and protects all of a company’s important documents in one easy-to-access location. It also lets users access meeting materials from any location using any device. These systems also have integration capabilities with other tools and services for business which improve accessibility and efficiency.

Choose a portal that has a simple and user-friendly interface that can make it easier for board members. Also look for a platform that is geared towards features that are compatible with an organization’s specific requirements and governance practices. This could include features disaster recovery planning like robust document storage to ensure secure management, advanced meeting tools for efficient scheduling and decision-making, and effective communication channels.

Also, ensure that your chosen solution is compatible with any devices your board members might use to access it. This will ensure that they can work from home, on the go or at the office without missing an ounce. Check if the system supports two-factor authentication to reduce security risks and block the unauthorized access.

Once you’ve selected a service provider for your board Make sure you take advantage of extensive training and onboarding to ensure they are comfortable with the technology. This will allow them to get the most out of the portal’s capabilities. This can be done in-person or via pre-recorded video. After implementation, analyze and assess the effectiveness of the portal to identify issues that require attention or improvement.